When we decide to implement an ERP in our company, we do it with the sole purpose of achieving the desired results. But on many occasions, this does not happen, either because the solution or ERP does not interact correctly with the software with which we worked in the company or because the implementation has not been aligned with the processes of our organization.
To solve all the problems that may arise in the implementation process, it is best to carry out an ERP consultancy. within our company. Hiring an ERP expert or ERP consultant who knows how to guide the entire implementation process has numerous advantages. Said consultant will provide a correct vision of our business, adapting to our needs, and thus be able to recommend the ERP software that best suits us.
Who performs ERP consulting in a company?
This type of consultancy is carried out by specialized ERP consultants, who will help us to implement certain ERP software based on our needs. Having the help of an ERP specialist offers us a series of advantages :
ERP experts. ERP consultants are specialized in the implementation of this type of software and also offer extensive experience, which is essential for the company. In this way, and thanks to their knowledge, they help us apply the most appropriate solutions to the needs of the organization, adding value and improving the company's results.
The objective vision of the business and its needs. If the team that is in charge of the ERP implementation is made up of company employees, their vision of it will not be objective. The impartial vision of a consultant is essential to objectively determine the needs and problems of the company to make decisions that benefit everyone.
They pursue self-sufficiency. The final objective of a consultant is to transfer all his knowledge about the operation of the ERP system, so that employees and managers fully understand how to use it, and thanks to this knowledge they can add value to the company.
Good communicators. For the implementation process to be a success, there must be constant and fluid communication between the ERP consultant and the personnel involved in each stage of the project.
Benefits of carrying out an ERP consultancy in the company
The advantages of carrying out an ERP consultancy in the company are multiple and diverse, since in addition, the implementation of software aimed at business resource planning is a very important project and a great challenge for the company.
Let's see below what are the most significant benefits of consulting before implementing a solution of this type:
Offer an in-depth analysis of the existing strengths and weaknesses in the company's operation to determine what type of ERP software it needs. In this way, it will help to choose the one that best meets the specific needs of the organization and verify that it is compatible with the software with which we work daily.
Provide the company with useful and necessary information about the ERP software we choose.
Provide support and training on the use of the solution to the team assigned to the project.
Optimize business processes.
Immediately solve technical problems that may arise during the ERP software implementation process.
Collaborate and provide support during and after the completion of the project.
Types of ERP susceptible to an ERP consultancy in the company
We must know the different types of ERP that exist before choosing the management software that best suits our company. According to the classification criteria, we find the following types of ERP solutions:
According to the size of the company or Tier
The Tier refers to the size and resources that a company has.
Tier 1 or Large companies. Some ERP systems are designed to meet the needs of large companies that usually have many employees, that have headquarters in different cities, and that handle good data. These ERP systems have a high degree of customization and cover very complex processes.
Tier 2 or Medium companies. They offer a high degree of customization and meet the needs for optimization and process management.
Tier 3 or Small Businesses. They are specific ERPs for SMEs and freelancers that are very easy to install since they allow you to choose only those modules that are going to be used.
Depending on the type of license
Depending on the ownership of the software used, we find the following types of ERPs:
ERPs with open source. It is free software and freely distributed. In this case, the user has access to the source code and can adapt it to their needs.
ERPs with private code. ERP is sold under license, so the user does not have access to the source code and cannot make copies, redistribute or modify the program.
According to the needs of
horizontal or general ERP management. This type of ERP covers the standard management processes of any type of company, optimizing specific areas or managing all processes comprehensively, regardless of their sector or activity.
Vertical ERP. They cover their own and the specific needs of specific sectors or niches. They have the usual functionalities of a horizontal ERP and also include specific modules adapted to the processes of each sector.
According to the design of the
standard ERP ERP. Standard ERPs have a predefined modular structure that meets the common needs of most companies. Customization is limited, although its cost is much lower than custom solutions.
Custom ERP. These ERP systems are configured in a personalized way to cover the specific management needs of each company.
Depending on the type of
local ERP hosting. These solutions are installed on the company's servers.
ERP in the cloud. It is hosted on a third-party server and to access the ERP you will only need an Internet connection and a device (computer, mobile, or tablet).
Hybrid ERP. It is the perfect alternative for companies that want to have management software in the cloud, but at the same time want to keep some functions on their servers.
A mandatory electronic invoice of the Create and Grow Law and how to take it into account in an ERP consultancy
The current Crea y Crece Law obliges all companies and freelancers to issue and send electronic invoices in their business relationships to fight late payment and have greater fiscal control of the issued invoices.
The requirements that an electronic invoice must meet are the following:
It must be structured.
Recipients must be able to receive and process electronic invoices.
Invoice issuers must make them available to their customers for at least 4 years.
The invoice formats must be Facturae, UBL and other XML formats, the PDF format will no longer be valid.
Regardless of the type of ERP in question, it will be essential for all ERP software to have the ability to incorporate electronic invoicing as one more document flow within the organization. In addition, e-invoicing provides companies with significant savings, both in the billing process, as well as in the cost of resources (paper, printers, post, and courier services...) and the time that staff invests in handling them.
At Dynamics Square we offer you customized Microsoft Dynamics 365 solutions partners that comply with the new regulations and allow the issuance of digital invoices in real-time. We are Dynamics 365 Partner experts in the Dynamics 365 implementation of their solutions and ERP consulting. We help companies to digitize and optimize their management processes through software solutions adapted to each of them.
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